Description

Work for Our Water Resources.
Help protect one of Florida’s most vital resources — water — with a career at the Southwest Florida Water Management District (District).

The District is a government agency whose mission is to protect water resources, minimize flood risks, and ensure the public’s water needs are met. We serve a population of nearly 6 million people in west-central Florida as directed by state law.

Join our Human Resources Office

The Human Resources Office (HRO) is seeking a detailoriented and highly organized professional to provide essential administrative and operational support to the HRO team and the HRO Chief. This role is responsible for ensuring accuracy, confidentiality, and efficient coordination across a wide range of functions, including budget management, payment processing, and oversight of key recognition programs such as the Award of Excellence and Years of Service. The position will also support compliance initiatives, serve as the primary HRO contact for public data requests, assist with HR events and activities, and deliver comprehensive administrative support to help advance the mission of the HRO.
 
The District supports employees who prefer a flexible schedule or a remote work schedule so that they can enjoy their time outside of the District through work-life balance. This role is considered hybrid, which means the employee will be required to come on-site and work a portion of their time remotely (must live in Florida).  Come build a career that is challenging, fulfilling, and helps support the District’s mission to protect Florida’s water resources.

District employees are offered an excellent total rewards package that includes:

• Florida Retirement System (FRS) District Total Contribution 13.63%
• 9 paid holidays (+ 1 floating holiday)
• Generous vacation and sick leave
• Paid Parental Leave, including Maternity, Bonding and Family Supportive Work Program
• Medical and dental insurance (91- 97% District paid)
• Vision insurance
• Deferred Compensation Program
• Basic and voluntary life and AD&D insurance
• Long-term disability (District Paid)
• Prescription drug coverage & mail order program
• Health savings & flexible spending accounts
• Flexible schedule for work-life balance
• Legal and Identity Theft protection
• Wellness program
• Public service loan forgiveness qualified employer
• Tuition reimbursement ($5,250/year)
• State adoption benefit qualified employer
• Employee Assistance Program (EAP)
• Transfer in years of service for other public sector work – towards the FRS program and sick time

Compensation:
Administrative Support Specialist 3 $35,763.00 - $40,672.75 
Administrative Support Specialist 4 $38,082.00 - $43,320.00

The starting hourly range is included for the Administrative Support Specialist profile which reflects the minimum to 25% of the respective pay grade. The starting salary will be based on the education and experience of the successful candidate. The District conducts annual performance evaluations that may award applicable pay increases based on positive employee performance.

Essential Functions
In coordination with the HRO Chief, manage, track, and report on the HRO/Risk budget
Accurately enter data entry of financial transactions including requisitions, purchase orders, receivers, check requests, decentralized general accounting documents and purchasing card reconciliation 
Develop, route, and track contracts, amendments, invoices, and travel vouchers using financial software 
Oversee the Award of Excellence program and certificates
Administer the Years of Service recognition program
Serve as the primary HRO contact for public records requests
Monitor compliance requirements such as employment posters and safety documentation
Assist with HRO related events and activities 
Administrative support to the HRO Chief 

Requirements

Required Credentials for Administrative Support Specialist:

Administrative Support Specialist 3

• High School Diploma or equivalent and four years' administrative work experience
• Valid driver’s license

Administrative Support Specialist 4 

• Associates degree and five years' administrative work experience OR High School Diploma and seven years' administrative work experience
• Valid driver’s license