Description

Under limited supervision, this position performs professional duties related to creating and building a positive employee experience. 

This includes but is not limited to assisting with recruitment and selection, labor relations, benefits leave and administration, personnel policy, employee training and development. This position is a mid-career public sector human resources role, with the opportunity to grow and expand with exceptional performance and commitment to ongoing learning and development.  

This position supports the Human Resources Director.

JOB DUTIES OR ESSENTIAL FUNCTIONS

The essential functions of the position include, but are not limited to the following:

• Work collaboratively with other staff to provide excellent and responsive public service
• Provide support for staff, applicants, and the public on inquiries related to Oakdale hiring and employment
• Working knowledge of personnel policies and procedures, knowledge of City’s labor contracts, and relevant state and federal regulations related to Minnesota public sector employment; ability to identify deficiencies and recommend improvements
• Familiarity with Minnesota Government Data Practices Act and how to apply the standards to personnel data and personnel files
• Familiarity with the Minnesota legislative process and ability to track and report on legislative proposals
• Recommend and update Standard Operating Procedures for department operations and responsibilities
• Assist with onboarding and offboarding employees, ensuring that the experience is thorough, timely, and professional. Oversee the hiring and communication for the hiring process
• Attention to detail and ability to differentiate among various employee groups and applicable benefits or policy application 
• Working knowledge of City’s HRIS and payroll technology; ability to assist end users, update content as needed, verify accuracy of content, and provide training
• Assist with annual open enrollment process, including creating employee educational content, coordinating open enrollment events, providing employee support, and ensuring accurate implementation
• Active role in employee appreciation events and activities, providing department support and expertise including event preparation, communication and logistics coordination, event execution, and feedback
• Assist with employee committees (Benefits, Safety & Wellness, others) and meeting coordination, content preparation, record management, and meeting facilitation
• Assist with job description updates, job analysis, and classification systems
• Assist with reviewing and verifying work of Human Resources Assistant to ensure accurate and complete fulfillment of responsibilities
• Assist with ensuring the City’s compensation system is updated annually and administered accurately
• Ability to assist with employment and personnel investigations, discipline, and other sensitive matters
• Oversee city drug and alcohol policies and testing programs
• Assist with the administration of family and medical leave requests, policy compliance, and approved leave time tracking
• Support and back up other department staff as needed or appropriate
• Provide updates to Human Resources Director on department matters.
• Able to draft and modify professional memos and letters; able to prepare internal promotional and event materials
• Ability to work with data and ensure accuracy
• Strong organization and communication skills for working with staff, the public, and other stakeholders
• Maintain prompt, predictable, and regular physical attendance
• Ability to take direction and work well with others
• Ability to communicate clearly and professionally in writing and verbally
• Must be able to react to change productively and handle other tasks as assigned
• Demonstrate ability to work independently and collaboratively; meet job expectations and comply with City policies and procedures
• Proficiency with Microsoft Office suite and other related software
• Collect and create information used to develop management positions for the collective bargaining process on behalf of the employer
• Perform other duties as assigned

Requirements

MINIMUM QUALIFICATIONS

To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the formal education, experience and training required.

Education

• Bachelor’s degree in public administration, Business Administration, Human Resources, Organizational Development or related field

Experience

• More than two (2) years’ direct experience in human resources, employee development, or employee training with at least one year of experience in a municipal or public sector environment.

Training, Certificates, and Licenses

• Obtain SHRM-CP or PSHRA-CP/SCP certification within three (3) years of employment

DESIRED QUALIFICATIONS

The requirements listed below are representative of the formal education, experience and training preferred to exceptionally perform all the functions of this position.

Education

• Master’s degree in public administration, Business Administration, Human Resources, Organizational Development or related field 

 Experience

• Four (4) or more years’ direct experience in human resources, employee development, or employee training 

 Training, Certificates, and Licenses

•  PSHRA, CLRP, SHRM or similar organizational certification