Description

Democratic Legislative Campaign Committee

The Democratic Legislative Campaign Committee (DLCC) is the sole organization dedicated to electing Democrats to statehouses. Since 2016, the DLCC and state partners have built eight new majorities and flipped seats from red to blue across the country – paving the way for progress. State legislatures pass the policies that most affect Americans’ day-to-day lives, and flipping chambers from red to blue has an outsized impact on governing and public policy.

Taking back power starts at the local level. The DLCC recruits, trains, and supports local Democrats running for their state legislatures. We provide our candidates with the resources, field support, and data necessary to run smart, winning campaigns. By gaining a foothold in state legislatures, Democrats can engage supporters across the country and prepare for victories in statewide and national elections.

We’re powered by more than 200,000 supporters from all 50 states. Over 98% of our contributions come from grassroots donors (giving an average of $29), who fuel thousands of local Democratic candidates across the country.

Building up Democratic majorities in the states is more important than ever. With right-wing radicals proliferating state legislatures across the country and redistricting happening this year, our democracy is on the line. We’re counting on our supporters to get educated, involved, and take action in their communities.

The DLCC compensates employees competitively and provides a very generous benefits package. We believe in work-life balance and understand that every employee has unique circumstances at home. We offer employees significant amounts of time off as well as flexible work options. We’re dedicated to treating one another with respect in the workplace and prioritize racial equity and inclusion (REI) in our work with one another as well as with our stakeholders.

Compliance & Administrative Coordinator

The Compliance & Administrative Coordinator ensures the smooth functioning of day-to-day campaign compliance and operations administration for DLCC’s coordinated committees. They are responsible for working with other departments to address compliance and administrative issues, report financial data accurately, and save all pertinent records. The Compliance & Administrative Coordinator will also guide reports through the approval process and equip stakeholders with the tools necessary to fulfill their compliance duties.

This position reports to the Deputy Director of Compliance. The DLCC is a hybrid organization located in Washington, DC. This position is located in Washington, DC, and is eligible for a flexible work arrangement, splitting their time working from the office and home-based upon an agreed-upon schedule. 

The Compliance & Administrative Coordinator is expected to model the values of the DLCC: 

• CREDIBILITY: We are respected and trusted in words and actions.
• INCLUSIVE: The DLCC values the unique experience and perspective of all who work here. We strive to make all contributors feel welcomed, valued, and respected. We focus on outcomes, recognizing different people approach opportunities and challenges differently.
• INITIATIVE: We exhibit high levels of creativity in our work and need all team members to proactively contribute ideas to move our work forward.
• RESULTS DRIVEN: Our team undertakes projects professionally and executes them fully and to completion.
• RISK: We identify opportunities to employ new ideas and tactics and execute these ideas when we believe the potential reward outweighs the risk. We evaluate, learn, and improve our strategy, both when the risks pay off and when they do not.
• TEAMWORK: We work collaboratively, additively, and in sync with our colleagues. Our individual work considers the needs, capacity, and expertise of those we work alongside.

Responsibilities 

Compliance

• Prepare hard-side state and federal campaign finance reports utilizing NGP Van and state reporting software
• Maintain calendar of state and federal filing deadlines and registrations  for all affiliated entities 
• Coordinate with stakeholders on approvals, signatures, and mailings to ensure a smooth reporting process
• Ensure contributions and disbursements are tracked and reported to the correct regulatory entity
• Reconcile campaign finance reports based on reporting assignments
• Maintain data integrity in NGP, including remedying missing donor information and duplicate records
• Review donations for compliance issues, including Employer/Occupation, foreign addresses, and excessive contributions
• Manage compliance correspondence
• Support Independent Expenditure compliance program, including assisting with tracking IEs and firewall acknowledgments
• Contribute to compliance training and learning materials
• Attend campaign finance trainings and legal office hours, taking comprehensive notes
• Maintain organizational filing system and historical records 

Operations Administration

• Liase with the People and Culture team to support the onboarding and offboarding of team members 
• Ensure processing of all incoming and outgoing mail
• Serve as a point of contact for building management to ensure an efficiently operating office including fob activation for employees, facility issues, repairs, cleanings, and improvements
• Ensure all common areas such as conference rooms, kitchen, and workroom are clean and well-stocked
• Manage and maintain vendor relationships to ensure necessary supplies and services are available on-site for the smooth functioning of the DLCC
• Manage conference room and special event reservations to avoid conflicts
• Address employee queries regarding office management questions or concerns
• Other duties as assigned 

Outcomes: 

• Assigned state and federal campaign finance reports are accurate and filed on time; 
• Overall reporting process, stakeholders, and calendar are managed smoothly
• The compliance team’s work is responsive to the political and donor needs of the organization 
• Legal and compliance records are organized and accessible 
• On-site financial records are secure and organized

Physical Requirements

The DLCC is committed to supporting employees of varying abilities and to providing reasonable accommodations to enable individuals with disabilities to thrive at the DLCC. 

The requirements of this role, related to its physical demands, described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

All DLCC employees must be able to operate a computer and use a cell phone. For roles at the DLCC that include frequent business travel expectations, we can discuss reasonable alternatives to travel in some instances. Most roles also require communicating with key external stakeholders of the organization in person, via the telephone, or via email. Applicants with questions about accommodations may request to speak with our ADA liaison, Nytoyia Laughlin.

Essential functions of the role include:

• Working from a computer for long periods of time;
• While performing the duties of this job, the employee will be frequently required to communicate using the telephone, email, and in person with stakeholders (including public speaking and meeting facilitation). 
• This position has less than 5% travel expectations and is eligible for flexible work hour arrangements.

How to Apply

Salary for the Compliance & Administrative Coordinator position is $56,200 – $63,000 on an annualized basis, commensurate with experience and qualifications. The DLCC offers a generous benefits package, including:

• More than 25 days of paid time off, including for Federal holidays, time off around Federal holidays, including the week between Christmas and New Year, vacation, sick, and personal days.
• Fully paid health/vision/dental insurance for the employee + spouse/partner + dependents.
• Up to 6% retirement employer contribution.
• Monthly use-it-or-lose-it $100 transit benefit for employees located in the DC region.
• Employer contribution of $500 to employee’s Flexible Spending Account, and opportunity to withhold pre-tax income for Dependent Care Account.
• Up to $5,000 employer-paid Health Reimbursement Account for IVF-related costs or Adoption Assistance, and up to $2,500 for employer-paid Health Reimbursement Account for out-of-pocket dental and orthodontic expenses. 
• Monthly $100 student loan payment benefit.
• Monthly $100 mobile phone reimbursement.
• and more. 

To apply for this position, please complete an electronic application by October 9, 2023. The DLCC may review applications after this deadline in limited circumstances; however, this is not a guarantee that your application will be considered if it is not submitted by October 9, 2023. Only complete applications through the application portal will be accepted. You must also include a resume, cover letter, and three professional references to be considered for this position. When an applicant with a disability needs an accommodation to have an equal opportunity to compete for this position, they may request it in writing by emailing jobs(at)dlcc.org. No calls please. Applicants will be screened on a rolling basis.

The DLCC is committed to an inclusive and equitable environment and diversity among its staff and recognizes that its continued success requires the highest commitment to engaging, retaining, and supporting a diverse staff that provides the best quality services to supporters and constituents. The DLCC is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, sexual orientation, gender identity or expression, physical or mental disability, personal appearance, marital status, family responsibilities, genetic information, or any other legally protected basis. The DLCC will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.

Requirements

Qualifications 

• A minimum of two years of experience in campaign finance compliance or regulatory reporting. Experience managing compliance for nonfederal and/or multi-entity organizations (527, PAC, c3, and c4) is a plus

• Experience with NGP, including importing contributions and entering disbursements. Experience with state campaign finance reporting software is a plus
• Strong familiarity with Microsoft Excel or Google Sheets. Experience working with advanced formulas, large datasets, and macros is a plus
• Ability to learn new software applications
• Excellent diplomacy and tact, as well as demonstrated experience with confidential information
• Strong process-building skills
• Exceptional attention to detail
• Willingness to learn new technical skills and ask questions
• Experience using accounting software such as Quicken, QuickBooks, and/or Sage Intact is a plus
• Experience administering a Carey PAC is a plus