Description

Job Summary
Do you want to help schools strengthen access to nutritious meals for students across Oklahoma? In this role, you will support school meal partnerships for Feed Oklahoma, a statewide initiative that expands access to nutritious, ready-to-heat meals for students. You will build and maintain school partner relationships, coordinate onboarding, support participating sites, track meal needs, monitor participation changes, document distribution updates and maintain grant-related data. This position calls for steady follow-through, accurate records, helpful communication and dependable coordination with schools, partners and internal teams. What success looks like in the first 6–12 months includes consistent communication with participating schools, accurate program data and documentation, timely coordination of meal distribution needs, responsive partner support and practical process improvements that strengthen program service and reporting.

This position is fully funded through external grant funding. Continued employment is contingent upon grant funding availability and program needs.

A Day in the Life
The essential functions described below represent the primary responsibilities of this role and may be performed with or without reasonable accommodation.

Program Coordination & School Partnerships

• Serve as the primary contact for participating Feed Oklahoma school partners ensuring consistent communication.
• Support onboarding, implementation and ongoing service for participating school sites.
• Maintain regular communication with school partners to address questions, needs and barriers.
• Build positive working relationships with school administrators, site contacts and community partners.
• Support school recruitment and expansion efforts connected to Feed Oklahoma program goals.

Meal Distribution & Logistics Coordination

• Coordinate meal distribution needs with internal teams and participating school partners.
• Communicate distribution schedules, delivery expectations and program updates to school sites.
• Monitor delivery issues and help resolve concerns that affect school participation.
• Track school meal needs, participation changes and service updates.
• Support coordination with the Food Bank of Eastern Oklahoma as needed for program implementation.

Grant Data, Documentation & Reporting

• Develop accurate and efficient systems for Feed Oklahoma data collection, tracking and reporting.    
• Collect and maintain accurate program data required for grant reporting.
• Track meal counts, school participation, site activity and program outcomes.
• Prepare reports, summaries and documentation for internal leadership and grant-related needs.
• Maintain organized records that support monitoring, compliance and performance tracking.
• Identify data trends that may affect program growth, service quality or school engagement.

Site Support, Training & Compliance

• Process school applications, site documentation and onboarding materials.
• Provide training and technical assistance to participating school partners.
• Document eligibility criteria, program requirements and site readiness.
• Conduct site monitoring and follow-up activities as assigned.
• Support compliance with procedures, partner expectations and grant requirements.

Continuous Improvement

• Gather feedback from school partners to improve program delivery.
• Identify barriers to school participation and recommend practical solutions.
• Support process improvements that strengthen customer service and program efficiency.
• Collaborate with internal departments to improve communication, reporting and service delivery.

Other Duties as Assigned
Duties and responsibilities may be added or changed at any time at the discretion of your supervisor, formally or informally, either verbally or in writing.

Requirements

Required Qualifications
How you have spent your time:

• Earning an associate’s degree in education, public health, human services, nonprofit management, nutrition, business
  administration or a related field.
• Working at least 1 year in program coordination, community programs, education, nonprofit services or related work.
• Coordinating multiple priorities, deadlines, partners or service locations.

Other Qualifications:

• Proficiency in common office applications and job-specific systems, including customer relationship management systems.
• Valid driver’s license with a driving record that meets organizational standards.
• Ability to travel to school and community partner sites within the Regional Food Bank of Oklahoma’s service area.
• Ability to learn and adapt to new technologies used for fundraising, communication and reporting.
• Ability to complete a background check, motor vehicle record review, drug screening and physical assessment as required.

Safety Sensitive Designation
This position is classified as Safety Sensitive under Oklahoma law. Employees in safety sensitive roles perform duties where even a momentary lapse in concentration could result in injury to themselves, others or cause environmental harm. The Regional Food Bank of Oklahoma is not permitted to hire applicants who hold a medical marijuana card for safety sensitive positions, in compliance with state law.

Preferred Qualifications
How you have spent your time:

• Obtaining a bachelor’s degree in education, public health, human services, nonprofit management, nutrition, business
   administration or a related field.
• Working with schools, youth-serving organizations, child nutrition programs or food assistance programs.
• Working with grant-funded programs, reporting requirements or program monitoring.
• Using Smartsheet, Excel or similar tools to track program activity and outcomes.

Physical & Environmental Expectations
This role is primarily performed in an environmentally controlled office setting and may also involve field or vehicle settings. The position may require maintaining a stationary position for extended periods, safe vehicle operation, focus during complex tasks, communication in dynamic environments and movement of objects up to 50 pounds occasionally and up to 20 pounds frequently using appropriate techniques or mechanical aids. Travel may be significant, up to 75%, for meetings, training or assignments, typically allowing return home nightly. Work outside the regular schedule may be required based on business needs, including limited unscheduled operational response or scheduled participation in a rotating on-call program, with all hours recorded and compensated in compliance with applicable wage and hour laws.

EEO & Accommodation Statement
Diversity creates a healthier atmosphere. The Regional Food Bank of Oklahoma is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, marital status, genetic information or any other characteristic protected by law. Consistent with the Americans with Disabilities Act (ADA) and applicable state laws, it is the policy of the Regional Food Bank of Oklahoma to provide reasonable accommodation for qualified individuals with disabilities throughout the application process and employment. If reasonable accommodation is needed, please contact Human Resources at hr@rfbo.org.